Policy Plan

1. Introduction

1.1 Overview of the foundation’s purpose

The Ukrainian International Ballet Foundation (UIB) stands as a beacon of cultural resilience and artistic continuity. In a world where the upheaval of conflict has displaced countless artists, UIB harnesses the profound and poignant language of ballet to preserve and revitalize the rich tapestry of Ukrainian culture.

Founded amid the challenges of displacement and the scars of upheaval, UIB aims to unite Ukrainian ballet artists scattered across the globe, providing them a platform to express their indomitable spirit and artistic prowess. Through its activities, the Foundation seeks to nurture the creativity of these artists, offering them the resources and support needed to continue their artistic journeys in safety and dignity.

As UIB fosters this community of talent and resilience, it also promotes international cultural exchange and the enrichment of cultures through cooperation. By doing so, it serves as a vital conduit for cultural preservation and interaction, ensuring that the heritage and identity of Ukrainian ballet continue to thrive on the international stage, echoing the enduring strength and versatility of its people.

1.2 Historical context and significance of Ukrainian ballet

Ukrainian ballet, with its origins deeply rooted in the nation’s vibrant folklore and classical traditions, serves as a potent symbol of Ukrainian cultural identity and resilience. The UIB champions this rich heritage, casting light on its unique contributions to the world of dance. Ukrainian ballet emerged from a synthesis of local folk dances and the grandeur of classical ballet, enriched over time by influences from neighboring cultures and illustrious ballet schools. Yet, it has always retained its distinctive character.

The tradition of Ukrainian ballet is a testament to the creative spirit of a nation that has often found itself at the crossroads of cultural currents yet has consistently contributed a unique voice to the global arts tapestry. Through the ages, this art form has not only been a source of national pride but has also served as a vehicle for cultural diplomacy, showcasing the depth and richness of Ukrainian culture on the world stage.

Today, UIB embodies this legacy by promoting Ukrainian ballet as an art and a means of cultural dialogue. As the foundation nurtures and showcases the talents of displaced Ukrainian artists, it also becomes an emissary of peace and cultural exchange. In fostering these cultural ambassadors, UIB contributes to a broader understanding and appreciation of Ukrainian heritage globally. This role is particularly poignant in times of conflict, where the art of ballet becomes a powerful statement of cultural continuity and resilience.

Through its commitment to excellence and preservation, UIB sustains the historical significance of Ukrainian ballet and ensures its evolution. By supporting the creation of new works that reflect contemporary themes and stories, UIB helps to keep the tradition alive and relevant, enabling Ukrainian ballet to continue its journey as a vibrant and dynamic form of cultural expression that resonates worldwide.

2. Mission and vision

2.1 Protecting Ukrainian cultural identity and fostering international dialogue

The UIB is dedicated to the mission of ensuring that the dynamic spirals and dramatic leaps of Ukrainian ballet continue to enchant and inspire audiences around the world. By safeguarding this invaluable cultural asset, UIB not only preserves a vital part of Ukraine’s cultural legacy but also fosters a deeper international appreciation and understanding of its historical and contemporary significance.

UIB’s commitment extends beyond performances, embedding Ukrainian ballet within global cultural dialogues, thereby promoting international empathy and cultural exchange. Through strategic collaborations and educational initiatives, the foundation aims to integrate Ukrainian ballet into diverse cultural landscapes, making it accessible to new audiences and enabling it to serve as a bridge that connects disparate cultures. These initiatives enrich cultural interactions and promote cooperation, enhancing the cultural fabric of communities worldwide.

Through these efforts, UIB champions the art of Ukrainian ballet and leverages it, as already stated, as a tool for cultural diplomacy, emphasizing the power of art to unite and heal in times of division and conflict.

2.2 Supporting Ukrainian ballet professionals and art forms

The Foundation commits itself as a haven for Ukrainian ballet professionals’ heartfelt and skillful expression. By providing robust support and resources, UIB aims to cultivate the conditions necessary for Ukrainian ballet’s preservation and inventive evolution. This involves safeguarding the venerable traditions of this artistic form and fostering an environment where innovation can flourish.

The Foundation facilitates career development opportunities for dancers, choreographers, and other ballet professionals through workshops, masterclasses, and international partnerships. It enables them to hone their craft and contribute to the art form’s evolution.

Additionally, UIB actively works to secure platforms where these artists can showcase their talent on the global stage, thus ensuring ongoing engagement with and relevance of Ukrainian ballet in the international arts community. This dual focus on legacy and innovation helps maintain the vitality and relevance of Ukrainian ballet, making it a living, breathing cultural expression that continues to resonate and inspire across borders.

3. Objectives and strategic goals

3.1 Short-term and long-term goals

The UIB sets distinct strategic objectives to ensure immediate impact and sustained growth. In the short term, UIB prioritizes the acquisition of performance venues and scheduling ballet engagements worldwide. This immediate goal supports Ukrainian ballet’s visibility on the international stage and provides crucial employment opportunities for Ukrainian ballet artists in exile.

Looking towards the future, UIB aspires to broaden its cultural footprint by establishing a global Ukrainian ballet festival. This ambitious long-term goal aims to celebrate Ukrainian ballet’s heritage and contemporary interpretations, creating an annual event that attracts audiences and performers from around the globe. Such a festival would serve as a showcase for Ukrainian talent and creativity and a significant cultural exchange, enhancing global understanding and appreciation of Ukraine’s artistic contributions.

Through these focused short-term and visionary long-term objectives, UIB is committed to promoting Ukrainian ballet as a vibrant and enduring art form.

3.2 Sustainability and ethical considerations

The UIB embraces a comprehensive approach to sustainability, recognizing its crucial role in fostering a responsible cultural enterprise. UIB is committed to integrating environmentally sustainable practices within all aspects of its productions and touring schedules. This commitment involves adopting eco-friendly materials in set and costume design, utilizing energy-efficient lighting and sound technologies, and reducing travel-related carbon footprints by selecting transportation methods conscientiously.

Beyond environmental stewardship, the foundation upholds a strict code of ethical integrity across its operations. This includes fair labor practices, equitable collaboration with artists and partners, and transparency in governance. UIB’s dedication to these principles enhances its operational efficacy and reinforces its reputation as a morally guided institution, promoting ethical standards in the broader world of ballet and the arts.

By embedding these values into its core activities, UIB ensures that its contributions to the arts honor both the planet and the diverse communities it serves.

4. Programs and initiatives

4.1 Creation and support of Ukrainian dance and ballet ensembles

The UIB proudly announces the formation of the Phoenix Ensemble, a touring ballet company that symbolizes the indomitable spirit of Ukraine. This initiative is pivotal in UIB’s efforts to cultivate and showcase Ukrainian ballet talent while providing a dynamic platform for cultural storytelling and artistic innovation.

The Phoenix Ensemble will feature a repertoire that includes classical Ukrainian pieces and contemporary works, reflecting Ukrainian ballet’s historical depth and evolving nature. By touring globally, the ensemble will keep Ukrainian ballet alive in the hearts of the international community and serve as a powerful ambassador of Ukraine’s rich artistic heritage.

UIB’s support for the Phoenix Ensemble extends to providing artistic direction, production resources, and marketing support, ensuring that each tour captures the essence of Ukrainian resilience and creativity and fosters a deeper global appreciation of Ukraine’s artistic contributions. Through the Phoenix Ensemble, UIB aims to inspire audiences worldwide, bridging cultures through the universal language of dance.

4.2 Artistic Programs: production and presentation

The UIB is set to enrich the global dance scene with its ambitious artistic programs scheduled for 2024 through the first half of 2025. UIB will launch a groundbreaking initiative featuring an innovative ballet evening titled ‘Independent24.’

This unique program will consist of two independent 30-minute ballets crafted through a collaborative effort between Ukrainian and Dutch choreographers. This collaboration underscores UIB’s commitment to international artistic partnerships and cultural exchange. The event will take place at the Korzo Theatre, which has generously offered its facilities for this vibrant cultural exchange.

‘Independent24’ is designed not only as a celebration of ballet but also as an emblem of inclusivity and resilience. Highlighting this theme, a Ukrainian war veteran will join the performers on stage, symbolizing the boundless spirit of art and demonstrating that physical limitations do not confine creativity or the human spirit. Following the performance, UIB will facilitate a panel discussion, engaging the audience in a dialogue about the performance’s thematic depth and its broader societal impacts.

Building on this momentum, UIB will also develop and globally tour a significant ballet production, ‘The Forest Song.’ This piece will weave elements of Ukrainian folklore into a rich tapestry of neoclassical ballet, accompanied by a live symphonic orchestra. This production aims to celebrate and perpetuate Ukrainian cultural narratives, presenting them through the expressive and universal medium of ballet to an international audience, thereby fostering a deeper appreciation for Ukraine’s cultural heritage and its contemporary artistic expressions.

4.3 Collaboration with Ukrainian and International ballet communities

The UIB is dedicated to fostering global artistic connections through its innovative ‘Ballet Bridges’ initiative. This platform is designed to facilitate meaningful dialogue and collaborative creation among Ukrainian and international ballet communities. ‘Ballet Bridges’ will serve as a dynamic space for exchanging ideas, techniques, and cultural narratives, enabling artists from diverse backgrounds to explore and integrate different ballet traditions and innovations.

By organizing workshops, joint performances, and creative residencies, UIB aims to cultivate a fertile ground for artistic growth and mutual inspiration. These interactions are intended to enrich the participating artists’ repertoires and create a more interconnected global ballet community that thrives on cultural diversity and shared artistic goals.

Through ‘Ballet Bridges,’ UIB envisions building lasting partnerships that transcend geographical and cultural boundaries, enhancing the development of ballet as a truly global art form.

5. Fundraising strategies

5.1 Methods and channels for fundraising

The UIB is taking a multifaceted approach to securing the financial resources necessary for its ambitious goals. Central to these efforts is the launch of the ‘Pirouette Pledge Campaign,’ a strategic mix that combines the elegance of traditional fundraising approaches with the broad reach of modern crowdfunding initiatives.

This dual approach allows UIB to engage diverse supporters, from local patrons and global ballet enthusiasts to the broader online community. Furthermore, UIB plans to leverage the influence of celebrities with Ukrainian heritage, engaging these high-profile figures in its mission to garner international attention and support. This strategy is particularly crucial in times when Ukrainian culture faces threats of erasure, making advocacy and financial backing from such celebrities a powerful tool for cultural preservation.

By using these varied fundraising channels, UIB aims to create a robust funding base that ensures the continuity and expansion of Ukrainian ballet and culture on the global stage.

5.2 Grant opportunities and sponsorships

The UIB is actively expanding its financial support framework by strategically targeting grant opportunities and sponsorships that resonate with its mission of cultural preservation and artistic innovation. UIB is meticulous in identifying grants that specifically support the arts and cultural heritage, having already submitted applications for funding to support the innovative ‘Independent24’ project.

Building on this momentum, the UIB plans to approach both local and international grant-making organizations to secure the necessary funds for the ambitious ‘The Forest Song’ ballet. This proactive approach ensures that each production achieves artistic excellence and becomes a vehicle for showcasing Ukrainian culture globally. Additionally, the UIB is dedicated to cultivating relationships with patrons and corporate sponsors who are committed to supporting the arts and are aligned with the foundation’s goals of cultural advocacy and artistic outreach. These collaborative partnerships are vital in providing the stable financial backing needed to sustain and expand the UIB’s diverse array of projects.

5.3 Public and Private Partnerships

The UIB actively cultivates strategic partnerships with organizations that share its vision for peace, cultural preservation, and artistic expression. One of the key collaborations is with the ‘Dance for Peace’ alliance, which brings together various stakeholders in the arts to promote unity and healing through dance. This alliance allows the UIB to extend its reach and impact by sharing resources and enhancing the visibility of its initiatives.

Additionally, the UIB has established a meaningful partnership with the Salvation Army, a renowned Dutch charity organization. Through this collaboration, the UIB dancers contribute their expertise to a coaching team at the Talent Festival, an event designed to uplift Ukrainian refugees through cultural engagement and talent development, scheduled for June 2024.

The UIB’s commitment to supporting Ukraine extends beyond artistic contributions. Its dancers actively participate in charity and fundraising events that provide humanitarian aid across various fields. These activities highlight the foundation’s dedication to its homeland and strengthen its community ties and support network.

Furthermore, the UIB has forged a robust partnership with the Ukrainian partner Fedir Shpyg Foundation, which played a critical role during the grant application process for the ‘Independent24’ project. Another vital supporter is the VATAHA Foundation, with whom the UIB plans to deepen collaboration to further restore and promote Ukrainian culture. These partnerships are pivotal, enhancing UIB’s capacity to achieve its mission and amplify its cultural impact locally and internationally.

6. Organization

The UIB has been structured to address the unique challenges faced by Ukrainian ballet professionals. While this organizational framework may diverge from typical structures seen in mainstream Dutch cultural organizations, it is specifically tailored to the exigencies of the Ukrainian ballet community, particularly in times of displacement and urgency.

The architecture of UIB’s governance is fundamentally driven by pragmatic needs: actions are taken as needed, swiftly and effectively, ensuring immediate response and support for the ballet community. Despite the adaptiveness and urgency of its operations, the foundation’s organizational structure adheres to the universally recognized principles of good governance. This approach guarantees transparency, accountability, and effectiveness, ensuring that UIB’s activities remain focused on its mission while upholding the highest standards of organizational integrity.

6.1 Foundation 

The project dedicated to supporting Ukrainian dancers has been formally established as a foundation under the legal name: The Ukrainian International Ballet Foundation.

The UIB operates significantly on the voluntary contributions of skilled professionals and collaborative efforts with partner organizations. While the foundation leans heavily on these unpaid services to fulfill its mission, it ensures that the dancers, several other artists, and contributing organizations receive appropriate compensation for their dedication and work. This balance allows UIB to maintain high standards of performance and support while stewarding resources effectively.

6.2. Principles

The UIB Foundation adheres to several guiding principles:

1. The foundation is dedicated to fundraising and does not aim to generate profit.
2. It supports professional dancers and ballet dancers who are unable to practice their craft in Ukraine due to the war.
3. The foundation has created the UIB, where dancers from various Ukrainian dance and ballet companies collaborate.
4. The foundation is a cultural entity, not a political one.
5. The foundation operates independently of the Ukrainian state or any other formal organization.
6. The foundation envisions a peaceful Ukraine where cultural activities can thrive once again.

6.3 Board

The foundation is overseen by an unpaid board that manages and actively contributes to achieving the organization’s objectives. The board was quickly assembled, drawing members with relevant expertise and networks. These individuals were chosen for their willingness to actively engage and contribute both strategically and operationally to the foundation’s goals. Their combined skills and dedication help steer the foundation effectively, ensuring its mission is pursued with professional insight and practical involvement.

6.4 Business leadership

The board is appointing an experienced business leader who will be responsible for managing the organization’s day-to-day operations. This includes overseeing the organization’s overall administration, finances, and funding efforts. Currently, the recruitment for this key position is underway.

Additionally, the responsibility for producing performances and managing tours is assigned to a dedicated producer, ensuring specialized attention to the artistic and logistical aspects of the organization’s public engagements.

6.5 Artistic direction

A dedicated individual who works closely with the dancers manages the organization’s artistic direction. This role involves overseeing the development of the organization’s productions and directly contributing to the professional growth of the dancers. In addition to these responsibilities, the artistic director also serves as an ambassador for the project, enhancing its visibility and outreach. This position was carried out on a voluntary basis. Still, moving forward, the budget will include compensation for the artistic director’s contributions to ensure sustained commitment and support for their integral role.

6.6 Production

The initial productions and their marketing efforts are outsourced to an external producer, who also sponsors these events. While the producer provides sponsorship, the foundation reimburses any direct production expenses and costs associated with engaging third-party services to ensure all aspects of the production are adequately funded and supported.

6.7 Dance company

Currently, the dance company comprises of dancers who receive payment for their performances. Given their unique circumstances as refugees—which include provided essentials such as housing, sustenance, and education—the dancers are not under the standard Dutch employment contract for Drama and Dance. Instead, they operate under customized agreements tailored to address their specific needs and conditions.

6.8 Partners

The foundation’s ability to reach its objectives is significantly enhanced through collaborations with partners who provide expertise, work, and financial resources. The foundation engages with various types of partners, particularly in the areas of accommodation and housing.

Specifically, the foundation works closely with the Municipality of The Hague, which supports with housing and subsidies, and a partnership involving the Municipality of The Hague and such as the Salvation Army, which assisted with covering living expenses in the first year of the dancer’s arrival to the Netherlands. Such partnerships, which will be further developed, are crucial for providing the necessary support and infrastructure to meet the foundational needs of those served by the foundation.

6.9 Cultural partners

The foundation collaborates with a variety of cultural organizations. These partnerships are essential for enhancing the foundation’s artistic offerings and expanding its cultural impact.

6.10 Organizational partners

The foundation receives support and guidance from a consultancy firm specializing in the cultural sector. This firm is crucial in advising the foundation on strategy development, fundraising efforts, and governance practices. It works with various cultural institutions, government bodies, and funding organizations to enhance their operational and strategic capabilities.

6.11 Communications and Media Partners

Currently, the foundation is engaged in discussions with an international communications agency. The goal is to entrust this agency with handling the foundation’s communications and increasing public awareness about its activities.

7. Organizational Structure

7.1 Governance and leadership

The organizational structure of the foundation is designed to ensure effective oversight and strategic guidance. Presently, the foundation’s leadership comprises three directors who oversee daily operations and long-term strategic planning.

Looking ahead, the foundation plans to expand its governance framework to include a board of commissioners and advisors. This addition aims to enhance decision-making processes and incorporate a broader range of perspectives and expertise, thereby strengthening the foundation’s ability to fulfill its mission effectively. These changes are anticipated to further solidify the foundation’s commitment to robust and accountable governance.

7.2 Committees and Roles

To enhance its operations and performance, the UIB has established specialized committees, each focused on different aspects of its ballet operations. These committees are integral to streamlining activities, ensuring effective communication, and optimizing resource use within the foundation.

• Artistic committee

This committee oversees the artistic direction of the foundation, working closely with the artistic director to curate performances, select repertoires, and foster artistic development among dancers. It ensures that productions align with the foundation’s mission and uphold the highest standards of artistic integrity.

• Fundraising committee

Tasked with developing and implementing fundraising strategies, this committee engages with donors, plans events, and explores grant opportunities. It works to secure the financial resources necessary for the foundation’s sustainability and growth.

• Outreach and education committee

Focused on community engagement and educational outreach, this committee organizes workshops, community performances, and educational programs that promote ballet and Ukrainian culture. It aims to build and maintain strong community ties and broaden the foundation’s impact.

• Production and logistics committee

Responsible for the logistical aspects of staging performances, this committee manages everything from venue arrangements to travel and accommodation for tours. It ensures that all productions are executed smoothly and efficiently.

• Marketing and communications committee

This committee develops and oversees the foundation’s marketing and communication strategies. It manages public relations, promotes events, and maintains media relations to enhance the foundation’s visibility and public image.

• Governance committee

Charged with ensuring that the foundation adheres to its governance standards, this committee reviews policies, manages compliance issues, and provides guidance on the ethical and legal responsibilities of the foundation.

These committees are staffed by members who bring expertise and passion to their roles, contributing significantly to the foundation’s success. By clearly defining these roles and responsibilities, the foundation ensures that all operational facets are covered, allowing it to function optimally and achieve its goals in promoting Ukrainian ballet.

7.3 Volunteer and staff engagement

The UIB has developed the ‘UIB Ensemble of Excellence’ program as a key initiative to acknowledge and enhance the contributions of both volunteers and staff. This program is designed to foster a sense of ownership and pride among all team members, reinforcing their invaluable role in the foundation’s success. Through this initiative, UIB aims to cultivate a supportive and motivated environment where everyone feels valued and empowered to contribute to the foundation’s mission.

8. Finance

8.1 Challenging and unique endeavor

Establishing and managing the Ukrainian International Ballet Foundation under the current challenging and unpredictable circumstances is a formidable task. The foundation must efficiently handle the operational aspects and ensure financial stability to sustain its programs. This involves securing funding, managing budgets, and transparently allocating resources across various activities, such as dance productions and community engagements, all while maintaining the artistic integrity and mission of the organization.

The dancers are profoundly committed to ensuring the success of the foundation. Their passion is matched by the generosity of many organizations and professionals offering their services voluntarily. This collective effort underscores the community and network support that fuels the foundation, enabling it to navigate the complexities of this ambitious project.

8.2 Budget Overview

The Foundation operates on a budget that emphasizes fiscal responsibility and transparency, reflecting the foundation’s dedication to careful resource management and the enhancement of artistic endeavors. This budget is structured to ensure that every euro is optimally allocated to support the various facets of the foundation’s operations, from dancer training and production costs to community outreach and international collaborations. By adhering to these principles, UIB ensures that its financial resources are used effectively to promote Ukrainian ballet and culture on a global scale.

To provide clear and accessible financial information, a detailed Excel financial overview is attached as an appendix to this policy plan. This document offers stakeholders a transparent view of the foundation’s financial operations and allocations, supporting our commitment to openness and accountability.

8.2 Financial policies and procedures

The Foundation has established financial policies and procedures that guarantee integrity, accountability, and ethical funds management. These protocols are designed to ensure that all financial transactions and allocations support the foundation’s mission and are conducted transparently.

By implementing these measures, UIB safeguards its operations against financial mismanagement and ensures that every expenditure furthers its objectives to promote and sustain Ukrainian ballet and cultural initiatives worldwide.

8.3 Reporting and accountability measures

The UIB has implemented the ‘Clear Ledger’ initiative, a robust framework for comprehensive financial reporting and accountability. This initiative ensures that all financial activities are transparently recorded and reported to UIB’s stakeholders and supporters.

By maintaining open communication regarding the use and distribution of funds, the foundation strengthens trust and fosters continued support, ensuring that its mission to support and promote Ukrainian ballet remains effective and impactful.

9. Monitoring, evaluation, and learning

9.1 Performance metrics and evaluation methods

The UIB will introduce the ‘Ballet Scorecard,’ a strategic tool featuring key performance indicators (KPIs) designed to assess the effectiveness of the foundation’s activities. This scorecard will enable UIB to systematically track progress, measure success, and refine strategies based on empirical data. By utilizing these performance metrics, the foundation can make informed decisions that enhance its programs and ensure that its mission of promoting Ukrainian ballet achieves maximum impact.

9.2 Feedback mechanisms and continuous improvement

The UIB is committed to fostering a ‘Feedback First’ culture, emphasizing the importance of receiving and integrating constructive criticism into its operational practices. This approach encourages open dialogue among staff, dancers, partners, and the wider community, allowing UIB to continually refine and enhance its programs. By prioritizing feedback, the foundation ensures that it remains responsive to the needs of its stakeholders and continuously improves its efforts to promote and sustain Ukrainian ballet worldwide.

9.3 Reporting impact to stakeholders

The Foundation will produce an annual ‘Impact Pirouette’ report detailing the foundation’s progress and achievements over the year to its stakeholders. This report will combine quantitative data with qualitative narratives to provide a comprehensive overview of UIB’s impact. By showcasing both statistical results and storytelling, the report aims to transparently share how the foundation’s efforts are advancing its mission of promoting Ukrainian ballet and cultural heritage, ensuring stakeholders are well-informed and engaged.

10.Risk Management and Compliance

10.1 Risk identification and mitigation strategies

The UIB will implement the ‘Safe Step’ program to proactively identify potential risks and deploy effective mitigation strategies. This initiative is aimed at ensuring the safety and well-being of everyone involved with the foundation—from dancers and staff to volunteers and audience members. By systematically addressing potential hazards, the foundation aims to create a secure environment that supports its mission while protecting its members and maintaining high compliance and safety standards.

10.2 Compliance with legal and regulatory requirements

The UIB Foundation is committed to strict adherence to the ‘Compliance Choreography’ framework. This approach ensures that all legal and regulatory requirements are meticulously followed, akin to performing precise dance steps. By integrating these compliance measures into every aspect of its operations, UIB ensures that its activities not only meet but exceed the necessary legal standards, safeguarding the foundation’s mission and its ability to operate effectively on a global scale.

11. Appendices

For an extended financial overview and forecast of the foundation operations, please kindly refer to Annex 1, attached to this policy plan.